--- title: "Resource Guru Software Reviews, Demo & Pricing - 2026" description: "Review of Resource Guru Software: system overview, features, price and cost information. Get free demos and compare to similar programs." source_url: "https://www.softwareadvice.com/hr/resource-guru-profile/" page_type: "product" language: "en" --- [Home](https://www.softwareadvice.com/) / [Employee Scheduling Software](https://www.softwareadvice.com/hr/employee-scheduling-comparison/) / Resource Guru Software Advice offers objective insights based on verified user reviews and independent product and market research. When our advisors match you to a software provider, we may earn a referral fee. Overview [Reviews](https://www.softwareadvice.com/hr/resource-guru-profile/reviews/)[Alternatives](https://www.softwareadvice.com/hr/resource-guru-profile/alternatives/) # Resource Guru Review From $5-$12/month Free trial 3 plans Wondering if Resource Guru is right for your organization? Our Employee Scheduling Software selection experts can help you in 15 minutes or less. On this page - Overview - User Interface - Popular Alternatives - Pricing and Plans - Features - Integrations - User Reviews - Popular Comparisons ## Overview Resource Guru 4.7 [(541)](https://www.softwareadvice.com/hr/resource-guru-profile/reviews/) Pricing Starting at $5.00 per user per month ### About Resource Guru Resource Guru is a resource management, planning, and scheduling solution that helps organizations manage teams, equipment, and other resources. The platform is designed for a range of industries, such as agencies, consultants, construction, engineering, and information technology. The solution's key features include intuitive resource scheduling. Users can drag, drop, and manage bookings for people, equipment, and meeting rooms. It offers time tracking capabilities, enabling teams to monitor billable and non-billable time. The system includes leave management tools allowing operators to track vacations, sick days, and other types of employee absences. Resource Guru's capacity planning and forecasting reports provide insights into resource utilization, helping organizations optimize workforce and ensure successful project delivery. Resource Guru is SOC 2 Type II compliant and trusted by 60,000+ people at companies including NASA, Ogilvy, and CNN. Try it free for 30 days. Wondering if Resource Guru is right for your organization? Our Employee Scheduling Software selection experts can help you in 15 minutes or less. ## Resource Guru User Interface ## Popular Resource Guru Alternatives Main Product Resource Guru 4.7 [(541)](https://www.softwareadvice.com/hr/resource-guru-profile/reviews/) Ratings Breakdown - 4.71Ease of use - 4.56Value for money - 4.71Customer support - 4.39Functionality Pricing Starting at $5.00 per month Get Price Alternative Product [Celoxis](https://www.softwareadvice.com/project-management/celoxis-profile/) 4.5 [(568)](https://www.softwareadvice.com/project-management/celoxis-profile/reviews/) Ratings Breakdown - 4.39Ease of use - 4.42Value for money - 4.47Customer support - 4.40Functionality Pricing Starting at $10.00 per month Get Price Alternative Product [monday AI Work Platform](https://www.softwareadvice.com/marketing/monday-com-profile/) 4.6 [(6123)](https://www.softwareadvice.com/marketing/monday-com-profile/reviews/) Ratings Breakdown - 4.49Ease of use - 4.28Value for money - 4.43Customer support - 4.45Functionality Pricing Starting at $9.00 per month Get Price Alternative Product [Wrike](https://www.softwareadvice.com/project-management/wrike-profile/) 4.4 [(3044)](https://www.softwareadvice.com/project-management/wrike-profile/reviews/) Ratings Breakdown - 4.18Ease of use - 4.21Value for money - 4.33Customer support - 4.31Functionality Pricing Starting at $10.00 per month Get Price Alternative Product [NetSuite SuiteProjects Pro](https://www.softwareadvice.com/project-management/openair-profile/) 3.9 [(44)](https://www.softwareadvice.com/project-management/openair-profile/reviews/) Ratings Breakdown - 3.26Ease of use - 3.62Value for money - 3.43Customer support - 3.60Functionality Pricing Starting at $399.00 per month Get Price Alternative Product [Teamwork.com](https://www.softwareadvice.com/project-management/teamwork-pm-profile/) 4.5 [(942)](https://www.softwareadvice.com/project-management/teamwork-pm-profile/reviews/) Ratings Breakdown - 4.32Ease of use - 4.44Value for money - 4.48Customer support - 4.37Functionality Pricing Starting at $9.99 per month Get Price ## Resource Guru Pricing and Plans Starting price: $5.00 per month Free Trial Free Version Grasshopper $5.00 per user, per month Plan includes: - Drag-and-drop scheduling - Advanced clash management - Personalized dashboards - Calendar integrations - Multi-resource, repeat & tentative bookings - Project timeline view - Leave management - Activity history log - Custom filters - API with webhooks Read More Blackbelt $8.00 per user, per month Plan includes: - Quick-log timesheets - Compare forecast vs actuals - Customizable reports - Report exports - Drag-and-drop scheduling - Advanced clash management - Personalized dashboards - Calendar integrations - Multi-resource, repeat & tentative bookings - Project timeline view Read More Master $12.00 per user, per month Plan includes: - Approval workflow - SSO (Single Sign-On) - Data imports - Phone support - Unlimited activity log - Quick-log timesheets - Compare forecast vs actuals - Customizable reports - Report exports - Drag-and-drop scheduling Read More Confused about pricing? We've got you covered. Get a personalized pricing breakdown tailored to your specific needs—no guesswork, no generic estimates. ## Resource Guru Features - Popular features found in Employee Scheduling Alerts/Notifications Attendance Management Calendar Management Employee Management Messaging Mobile Access Payroll Management Reporting/Analytics Schedule Distribution Self Service Portal Shift Swapping Timesheet Management - More features of Resource Guru Absence Management Access Controls/Permissions Activity Dashboard Activity Tracking API Appointment Scheduling Approval Process Control Assignment Management Attendance Tracking Automated Scheduling Availability Management Billable Items Tracking Booking Management Budgeting/Forecasting Calendar Sync Campaign Management Capacity Management Client Management Collaboration Tools Compliance Management CRM Customizable Fields Customizable Reports Dashboard Data Import/Export Drag & Drop Employee Activity Monitoring Employee Database Employee Profiles Employee Scheduling Event Calendar Event Scheduling Facility Scheduling Forecasting Gantt/Timeline View Group Scheduling Labor Forecasting Leave Tracking Meeting Management Monitoring Multi-Location Multiple Projects Online Booking Online Time Clock Overtime Calculation Performance Metrics Planning Tools Prioritization Progress Tracking Projections Project Management Project Planning Project Planning/Scheduling Project Time Tracking Project Tracking Project Workflow Real-Time Data Real-Time Reporting Real-time Scheduling Real-Time Updates Remote Access/Control Remote Support Reporting/Project Tracking Reporting & Statistics Resource Allocation Resource Allocation & Planning Resource Management Resource Request Resource Scheduling Role-Based Permissions Room Booking Scheduling Search/Filter Shift Management Sick Leave Tracking Single Sign On Skills Tracking Task Management Task Planning Task Progress Tracking Task Scheduling Team Calendars Third-Party Integrations Time & Attendance Time & Expense Tracking Time Off Management Time Off Requests Time Tracking Time Zone Tracking Utilization Reporting Vacation/Leave Tracking Variable Workforce Visualization Workflow Management ## Resource Guru Integrations Microsoft Outlook Integration rated 4.4 from 11 reviews Google Calendar Integration rated undefined from -1 review Zapier Integration rated undefined from -1 review Fantastical Integration rated undefined from -1 review Calendly Integration rated undefined from -1 review Jira Integration rated undefined from -1 review See all 7 integrations ## Resource Guru User Reviews ## Resource Guru customer ratings - Overall rating: 4.7/5 - Total reviews: 541 ### Rating distribution - 5 stars: 377 reviews (70%) - 4 stars: 149 reviews (28%) - 3 stars: 14 reviews (3%) - 2 stars: 0 reviews (0%) - 1 star: 1 reviews (0%) ### Secondary ratings - Ease of use: 4.7/5 - Value for money: 4.6/5 - Customer support: 4.7/5 - Functionality: 4.4/5 --- ### Great Resource! - Overall rating: 5/5 - Reviewer: Elizabeth D. - Verified reviewer: Yes - Industry: Law Enforcement - Company size: 51-200 employees - Product usage: Used weekly for more than 2 years - Reviewed: July 2023 - Review source details: This review was submitted organically. No incentive was offered #### Ratings breakdown - Ease of use: 5/5 - Functionality: 5/5 #### Pros Resource Guru is very easy to use. Simple sign in & direct access to schedule. #### Cons The only issue I had with Resource Guru was when a co-worker scheduled something and it needed to be changed, but she wasn't working. --- ### Easy to use - Overall rating: 5/5 - Reviewer: Verified Reviewer - Verified reviewer: Yes - Industry: Computer Software - Company size: 201-500 employees - Product usage: Used weekly for less than 12 months - Reviewed: August 2026 - Review source details: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. Good accepted by the team. Technically the Availability is nearly 100%, we never had connectivity problems. #### Ratings breakdown - Ease of use: 5/5 - Value for money: 4/5 - Customer support: 5/5 - Functionality: 5/5 #### Pros Very easy to use. Covers our needs for a complete overview of the utilization of our Developers and Consultants #### Cons Nothing to mention here, really a good tool for planning our ressources without any lack of functionality #### Reasons for switching to Resource Guru To have a global tool which is global available --- ### A breath of fresh air..... - Overall rating: 5/5 - Reviewer: Fred J. - Verified reviewer: Yes - Industry: Food & Beverages - Company size: 51-200 employees - Product usage: Used daily for more than 2 years - Reviewed: August 2019 - Review source details: This review was submitted organically. No incentive was offered #### Ratings breakdown - Ease of use: 5/5 - Value for money: 5/5 - Customer support: 5/5 - Functionality: 5/5 #### Pros Its flexibility, take a quick peek at all your resources weeks ahead . The filters, the reports. #### Cons So far, I would like to have assignment notifications, not automatically, but it will be nice if I could choose to send or not an official assignment notification. --- ### The easy way to schedule - Overall rating: 5/5 - Reviewer: Jon P. - Verified reviewer: Yes - Industry: Telecommunications - Company size: 10000+ employees - Product usage: Used daily for less than 6 months - Reviewed: October 2025 - Review source details: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. From day 1, I have always had a great experience using Resource Guru, the set-up was far easy then I expected, as was onboarding my team. #### Ratings breakdown - Ease of use: 5/5 - Value for money: 5/5 - Customer support: 5/5 - Functionality: 5/5 #### Pros Resource Guru is super simple to use and has a modern clean look. It makes team collaboration easy, and through user access permissions ensures that only users that should update schedules can. The customer support team are really quick to help when needed and can't ask for more for the price. #### Cons There is nothing that I dislike about Resource Guru, it provides all the functionality I need in an easy to use interface. #### Reasons for choosing Resource Guru Ease of setup and ease of use, stronger reporting. #### Reasons for switching to Resource Guru Wanted a tool that was more user friendly and lower cost --- ### Best KB Around - Overall rating: 5/5 - Reviewer: Sam K. - Verified reviewer: Yes - Industry: Information Technology and Services - Company size: 11-50 employees - Product usage: Used daily for less than 2 years - Reviewed: July 2025 - Review source details: This reviewer was invited by us to submit an honest review and offered a nominal incentive as a thank you. It has been very, very, very helpful with my business. We use it on a daily basis - multiple times a day. We are constantly updating our knowledge base and Guru has made this so easy. #### Ratings breakdown - Ease of use: 5/5 - Value for money: 5/5 - Customer support: 3/5 - Functionality: 5/5 #### Pros Guru is amazing. The amount of knowledge you can pour into it and organize is insane. It is so easy to use. It is also so easy to collaborate on knowledge base cards with team members. We have yet to run into any bugs or issues. The customization is key here, because you can set it up however you want. Very helpful. #### Cons Support does not always get back to us in a very timely manner, but when they do, they are awesome at it. #### Reasons for switching to Resource Guru Microsoft OneNote only has so many capabilities. Guru far surpasses this. --- ### Easy to use - Overall rating: 5/5 - Reviewer: Dedan R. - Verified reviewer: Yes - Industry: Telecommunications - Company size: 11-50 employees - Product usage: Used daily for less than 6 months - Reviewed: November 2025 - Review source details: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. Like when I need to find something and it’s so fast to pull up and check my schedule for that day past and and future jobs #### Ratings breakdown - Ease of use: 5/5 - Value for money: 5/5 - Customer support: 5/5 - Functionality: 5/5 #### Pros Easy to use and pull up. When I need to find something or look back at job helps to be able to pull it up quick. And it’s there and fast . Love the layout , very detail but yet very basic #### Cons No issues like very much. Really nothing bad I can say about it the more you play with it the easier it is to use #### Reasons for switching to Resource Guru Company made switch. Was not aware of why but glad they did… --- ### First month using Resource Guru - Overall rating: 5/5 - Reviewer: Liliana S. - Verified reviewer: Yes - Industry: Management Consulting - Company size: 2-10 employees - Product usage: Used daily for less than 6 months - Reviewed: March 2025 - Review source details: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. It has been a very good experience, and so far one of the best software we've tried out on resources management on our company #### Ratings breakdown - Ease of use: 5/5 - Value for money: 4/5 - Customer support: 5/5 - Functionality: 4/5 #### Pros The graphics and visual interface. It is very easy to manage resources availability and billability rates, also quite like how easy it is to book and re-book events. #### Cons Reports on projects (how many hours sold versus booked) #### Reasons for choosing Resource Guru Easy set up; visual interface and abblity to move, copy and repeat events; also custom fields #### Reasons for switching to Resource Guru Excel was getting to heavy and hard to manage; also very prone to human error #### Vendor response Hi Liliana, thanks for sharing your feedback! I thought it's worth to mention that we're currently working on adding rates and budgets to Resource Guru and I'll be happy to notify you once this has been released in the upcoming weeks. I hope this helps, but please let me know if there's anything else I can do for you. I'm always happy to help! Thanks, Michelle Replied March 2025 --- ### Clean, Efficient Scheduling That Just Works. - Overall rating: 5/5 - Reviewer: Christine C. - Verified reviewer: Yes - Industry: Arts and Crafts - Company size: 11-50 employees - Product usage: Used daily for more than 2 years - Reviewed: February 2026 - Review source details: This reviewer was invited by us to submit an honest review and offered a nominal incentive as a thank you. #### Ratings breakdown - Ease of use: 5/5 - Functionality: 5/5 #### Pros What I like about Resource Guru is how simple it makes resource planning and team collaboration without dumbing it down. The drag-and-drop scheduling is fast, the visual calendar makes capacity gaps obvious, and the clash management feature saves you from awkward “double-booked again” moments. It gives you clarity on who’s doing what and when. #### Cons What i dislike about Resource Guru is that reporting and advanced analytics feel a bit limited compared to more enterprise-heavy platforms. --- ### I finally got something that does not crash EVERY HOUR - Overall rating: 5/5 - Reviewer: Peter B. - Verified reviewer: Yes - Industry: Information Technology and Services - Company size: 11-50 employees - Product usage: Used weekly for more than 2 years - Reviewed: March 2026 - Review source details: This reviewer was invited by us to submit an honest review and offered a nominal incentive as a thank you. Before we had our resources scattered all over slack and gdocs. Now I simply go to the “Home” area and see who is due. So I don’t get screamed at by my boss. Helps with our remote team. All of us work in different time zones. I could not possibly manage that on my own. Using the AI agent to summarize yesterdays chaos, saved me from reading 100 comments. There are fewer sticky notes on my desk. Which is nice. #### Ratings breakdown - Ease of use: 5/5 - Value for money: 4/5 - Customer support: 5/5 - Functionality: 5/5 #### Pros Honestly I use it as necessary but the dashboard does tell me what my team is working on and I am surprised that the automation runs on time instead of never. #### Cons The worst part about Resource Guru is the guest access. I keep accidently providing clients full seats. Way over priced. Clunky. The items marked as “Required” on the Home page are junk. --- ### Resource Guru - Overall rating: 4/5 - Reviewer: Will R. - Verified reviewer: Yes - Industry: Food Production - Company size: 201-500 employees - Product usage: Used daily for less than 6 months - Reviewed: May 2026 - Review source details: This reviewer was invited by us to submit an honest review and offered a nominal incentive as a thank you. Overall, it’s been a good experience. It’s very user-friendly and works well for basic resource planning, even if it’s not as robust as some other tools. #### Ratings breakdown - Ease of use: 4/5 - Value for money: 4/5 - Customer support: 4/5 - Functionality: 4/5 #### Pros I like how simple and easy it is to schedule and manage resources. The calendar view makes it really clear who’s available and when. #### Cons It can feel a bit limited with reporting and customization, especially for more detailed tracking. Overall good. --- Showing 1 - 10 of 541 Reviews [See All Reviews](https://www.softwareadvice.com/hr/resource-guru-profile/reviews/) ## Resource Guru Popular Comparisons [Celoxis vs Resource Guru](https://www.softwareadvice.com/project-management/celoxis-profile/vs/resource-guru/)[monday AI Work Platform vs Resource Guru](https://www.softwareadvice.com/marketing/monday-com-profile/vs/resource-guru/)[Wrike vs Resource Guru](https://www.softwareadvice.com/hr/resource-guru-profile/vs/wrike/)[NetSuite SuiteProjects Pro vs Resource Guru](https://www.softwareadvice.com/project-management/openair-profile/vs/resource-guru/)[Teamwork.com vs Resource Guru](https://www.softwareadvice.com/hr/resource-guru-profile/vs/teamwork-pm/)[Asana vs Resource Guru](https://www.softwareadvice.com/project-management/asana-profile/vs/resource-guru/)[Smartsheet vs Resource Guru](https://www.softwareadvice.com/hr/resource-guru-profile/vs/smartsheet/)[Float vs Resource Guru](https://www.softwareadvice.com/compare/72023-Float/vs/96827-resource-guru/)[Jira vs Resource Guru](https://www.softwareadvice.com/project-management/atlassian-jira-profile/vs/resource-guru/) [Compare All Alternatives](https://www.softwareadvice.com/hr/resource-guru-profile/alternatives/) ## Other Top Recommended Employee Scheduling Software [Rippling](https://www.softwareadvice.com/hr/rippling-profile/) **4.9** (4886) Recently recommended **519** times [Paycom](https://www.softwareadvice.com/hr/paycom-profile/) **4.4** (1400) Recently recommended **354** times [Paylocity](https://www.softwareadvice.com/hr/web-pay-profile/) **4.3** (1977) Recently recommended **310** times [UKG Ready](https://www.softwareadvice.com/product/419228-UKG-Ready/) **4.2** (1152) Recently recommended **230** times Stuck Between Options? 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